Skip to main content

Create Playbooks

M
Written by Mustafa Jamal

Playbooks tell Spellbook to review the terms that matter to you most. You can even upload your existing playbooks to get started quickly.

Creating your own playbooks is a great way to target a document review in Spellbook and has several advantages including:

  • Running reviews of documents based on specific requirements

  • Ensuring the team is following the same set of preferred stances for similar document types

  • Doing a more thorough document analysis

💡 Tip: Check out our Playbooks Best Practices article for tips on creating effective Playbooks and getting the most out of your reviews.


Video Guide


Create Playbooks

1. Click "Playbooks"

2. Click the + Button to create a new playbook

3. When creating Playbooks, Spellbook will automatically save all drafts (accessible under "First Draft")

4. Any Playbooks that have been published but have existed unpublished changes will be accessible under the "Unpublished Changes" dropdown.


Four Ways to Create a Playbook

  1. From a Pre-Made Template: Use this option if you want a starting point for your Playbook.

  2. From a Model Document or Existing Playbook: Use this option if you already have clear requirements and a good template document to start with.

  3. From a Description: Use this option if you don't have example templates but have a clear vision for what you want the Playbook to review for.

  4. Start from Scratch: Use this option if you want to manually add each rule to the Playbook. This gives you the most control but will be more time-intensive.


NOTE: Only the creator of the Playbook has the ability to edit the playbook. If someone else wants to edit the playbook, they will need to clone the Playbook to make their own edits.

From a Pre-Made Template

1. Click "Clone a Starter Playbook". This is a good option if you're not sure where to start. These starter playbooks have been generated by legal experts and are a good starting point.

2. Spellbook will list out its Starter Playbooks. Select the best option based on what you're looking for.

3. It will generate a Playbook with the starter playbook rules. You can revise the name and description, if needed.

4. Add or edit the rules by clicking on the pencil icon.

5. Add a Fallback Position by clicking + add fallback position, below the rule settings to define an alternate acceptable position if your primary position isn't met.

6. Add Risk Levels to flag the rule as Low, Medium, or High risk, so Spellbook can prioritize and escalate accordingly.

7. Add any of the following directly under the rule by clicking the + next to each option:

  • Note: Leave an internal reviewer note for your team (e.g., escalation criteria)

  • Preferred Language: Specify the exact clause wording you'd like Spellbook to suggest or enforce

  • Comment: Include a suggested comment for use during review

  • Requires approval from: Require a specific reviewer's sign-off before the rule is considered satisfied

💡 To learn more about customizing Playbooks, view our article here.

8. When you're happy with your rules, click Publish. Draft changes auto-save as you go (you'll see "Draft saved" at the bottom).

9. Once you've published your playbook, you'll be able to amend the Access, by selecting the Private button under the Playbook title.


You'll be able to change the access level using the General Access dropdown menu.


From a Model Document or Existing Playbook

1. Click "Playbooks"

2. Click the + Button to create a new Playbook.

3. Click "From a Document"

4. Click "Upload a Model Document."

5. Select the document you want to upload. You can select any Word doc or PDF format documents for this model/template document.

6. Once you've uploaded the model document you want to use, you can provide details on how you want Spellbook to create a playbook based on this model document.


​You can define if you want the Playbook to be favourable for a certain party or even the jurisdiction it should be applicable under.

7. Click "Create Playbook" to create the playbook from your model/template document.

8. Spellbook will then generate a playbook for you based on the document you provided. A little notification will pop up near the top to indicate that your Playbook is being generated, and it will notify you when complete.

9. When the Playbook is complete, you can open it up. Here, type in a title and an option description.

10. Review any of the rules that have been generated for you and make edits by clicking on the rule.

11. Add a Fallback Position by clicking + add fallback position, below the rule settings to define an alternate acceptable position if your primary position isn't met.

12. Add Risk Levels to flag the rule as Low, Medium, or High risk, so Spellbook can prioritize and escalate accordingly.

13. Add any of the following directly under the rule by clicking the + next to each option:

  • Note: Leave an internal reviewer note for your team (e.g., escalation criteria)

  • Preferred Language: Specify the exact clause wording you'd like Spellbook to suggest or enforce

  • Comment: Include a suggested comment for use during review

  • Requires approval from: Require a specific reviewer's sign-off before the rule is considered satisfied

💡 To learn more about customizing Playbooks, view our article here.

14. When you're happy with your rules, click Publish. Draft changes auto-save as you go (you'll see "Draft saved" at the bottom).

15. Once you've published your playbook, you'll be able to amend the Access, by selecting the Private button under the Playbook title.


You'll be able to change the access level using the General Access dropdown menu.


From a Description

1. Click "Playbooks"

2. Click the + Button to create a new Playbook

3. Select Describe a Playbook.

4. Type in what you'd like this Playbook to be. Be as specific as possible about which document the Playbook is for, your representative party, any jurisdictional requirements, and any other specifics. Type it in plain language like you're explaining your request to an assistant.

5. Click "Create Playbook," and Spellbook will start generating a Playbook with rules based on your instructions.

6. Give it a title and a description.

7. Review and edit any of the rules generated by clicking on the rule.

8. Add a Fallback Position by clicking + add fallback position, below the rule settings to define an alternate acceptable position if your primary position isn't met.

9. Add Risk Levels to flag the rule as Low, Medium, or High risk, so Spellbook can prioritize and escalate accordingly.

10. Add any of the following directly under the rule by clicking the + next to each option:

  • Note: Leave an internal reviewer note for your team (e.g., escalation criteria)

  • Preferred Language: Specify the exact clause wording you'd like Spellbook to suggest or enforce

  • Comment: Include a suggested comment for use during review

  • Requires approval from: Require a specific reviewer's sign-off before the rule is considered satisfied

💡 To learn more about customizing Playbooks, view our article here.

11. When you're happy with your rules, click Publish. Draft changes auto-save as you go (you'll see "Draft saved" at the bottom).

12. Once you've published your playbook, you'll be able to amend the Access, by selecting the Private button under the Playbook title.


You'll be able to change the access level using the General Access dropdown menu.


Start from Scratch

1. Click "Playbooks"

2. Click the + Button to create a new playbook.

3. Click "Start From Scratch"

4. You can now add as many rules and requirements as you like. Simply click "Add Rule"

5. You can then type in any rules and requirements you have for the document type.

6. Add a Fallback Position by clicking + add fallback position, below the rule settings to define an alternate acceptable position if your primary position isn't met.

7. Add Risk Levels to flag the rule as Low, Medium, or High risk, so Spellbook can prioritize and escalate accordingly.

8. Add any of the following directly under the rule by clicking the + next to each option:

  • Note: Leave an internal reviewer note for your team (e.g., escalation criteria)

  • Preferred Language: Specify the exact clause wording you'd like Spellbook to suggest or enforce

  • Comment: Include a suggested comment for use during review

  • Requires approval from: Require a specific reviewer's sign-off before the rule is considered satisfied

💡 To learn more about customizing Playbooks, view our article here.

9. You can even generate a rule based on a section of a document you have open. Simply select a portion of the document and select the Suggest A Rule from Selected Text option.

This will prompt Spellbook to create a rule based on the section of the document you've highlighted.

10. You can also use Spellbook to suggest additional rules to add, by clicking the "Suggest Rules from Current Document" button. This will populate additional rules that might be relevant based on the document you have open.

11. You can select the "Chat with AI" button at any time when creating rules.

A chat window will pop-up, where you can discuss your rules, ask for changes or remove them.

12. When you're happy with your rules, click Publish. Draft changes auto-save as you go (you'll see "Draft saved" at the bottom).

13. Once you've published your playbook, you'll be able to amend the Access, by selecting the Private button under the Playbook title.


You'll be able to change the access level using the General Access dropdown menu.

14. You can easily find any playbooks you've created again, by going back to My Playbooks. You'll be able to switch between your own Playbooks or Spellbook's (out of the box playbooks ready to use). Any Playbooks created by you or your team will be available under My Playbooks.

15. You can also leverage the Search feature to search through your Playbooks to find the right playbook for you.


To learn more about how to manage your Playbooks, view the article here.


Ready to master Spellbook at your own pace? Visit Spellbook Academy.
Need additional assistance? Contact our support team at success@spellbook.com

Did this answer your question?